Oversee the onboarding of new plan sponsor retirement plans and the conversion of existing plans from other providers. Provide customized service and communications throughout the installation process to ensure deliverables are met. Manage relationships with plan sponsors, financial advisors, third party administrators, and associated stakeholders. The senior role is responsible for onboarding mid and large plan sponsors with high employee counts, requiring in-depth retirement plan knowledge and installation process expertise. Serve as a mentor to more junior staff.

Responsibilities

Transition

  • Manage the installation of defined contribution retirement plans, during start up or conversion, for single employer and multiple employer plans.
  • Analyze deliverable dates and timetables to create detailed project plans encompassing all aspects of the installation.
  • Evaluate timelines for liquidation of investments and receipt of plan data from prior providers in consideration of SOX blackout and plan effective dates. [Commentary: TM understands legal rules and provider practices to determine best timing to receive plan data]
  • Determine education options and delivery methods best suited for plan sponsors and participants, and coordinate with trainers to initiate. 
  • Manage transition of funds out of blackout to the service team within set timetable. Initiate extension notices if needed.

Compliance/Technical

  • Delegate and monitor record keeping setup, asset transfer, allocation, and first deposits, including the education, integration, and mapping of payroll files/methods.
  • Ensure compliance and provide technical support for defined contribution plans, including 401(k), 403(b), and 457 plans.
  • Ensure plan set up consultants prepare documents related to plans and contracts, including employee disclosure material required to establish a new retirement plan.
  • Create and ensure regulatory notices are accurate and distributed to participants on time.
  • Conduct consultative discussions for plan reviews and assist plan sponsors with compliance questions related to plan design.

Relationship Management

  • Serve as primary plan sponsor contact during the installation process to ensure all aspects of the transition process meet client expectations.
  • Analyze data, conversion, payroll, and census files received from the client to assess the accuracy and consistency of information. Notify the plan sponsor and internal/external contacts of issues that may impact the success of the transition.
  • Plan and execute internal and external communications with plan sponsors, financial advisors and third-party administrators based on client preferences and culture.
  • Manage relationships with internal partners, sales executives, plan sponsors contacts, financial advisors and third parties throughout the installation process to ensure deliverables are met.
  • Confirm the accuracy and delivery of enrollment materials to participants once plans are in place.

Qualifications

  • Bachelor’s degree in a business field or equivalent experience
  • Five years of experience in the financial services industry including client management, installations/conversions, or contract compliance
  • In-depth understanding of retirement plan regulations
  • Client focused to provide exceptional customer service
  • Outstanding written/oral communication and relationship building skills
  • Time management and organizational skills to handle multiple installations at various points in the conversion project lifecycle
  • Problem solving skills and attention to detail
  • Ability to quickly learn and navigate numerous systems/applications

Preferred Qualifications

  • Demonstrate expertise in managing large market plans with a focus on assets typically valued at $50 million and above

Working Conditions

  • Office or hybrid office/remote environment

Compensation

The Salary for this position generally ranges between $82,000 - $92,000 annually. Please note that the salary range is a good faith estimate for this position and actual starting pay is determined by several factors including qualifications, experience, geography, work location designation (in-office, hybrid, remote) and operational needs. Salary may vary above and below the stated amounts, as permitted by applicable law.

Additionally, this position is typically eligible for an Annual Bonus of 12.5% based on the Company Bonus Plan/Individual Performance and is at the Company’s discretion

This job description is not a contract of employment nor for any specific job responsibilities. The Company may change, add to, remove, or revoke the terms of this job description at its discretion. Managers may assign other duties and responsibilities as needed. In the event an employee or applicant requests or requires an accommodation to perform job functions, the applicable HR Business Partner should be contacted to evaluate the accommodation request.