Assistant Company Secretary

6 Months Fixed Term Contract  

Location:  Edinburgh (We believe in the power of in-person collaboration, and our hybrid model requires colleagues to be in the office a minimum of 40% of their time)  

Salary: A competitive salary from £46,960 –£70,440 depending on the experience you can bring  

Closing date: 13 July 2025

We’re the UK’s largest investment platform, and we put financial wellbeing at the heart of our organisation. We work with customers, financial advisers and employers to provide pensions, savings and investment solutions.     

We help people live their best lives. We help them with the big stuff, for the moments that matter: Pensions, Savings, Investments. At Aegon, we strive in creating a diverse organisation that plays a meaningful role in driving greater equity, inclusion and belonging. 

The Aegon UK Company Secretariat services the needs of the Boards and relevant Committees by providing the full range of company secretarial support.

As Assistant Company Secretary you will support the Deputy Company Secretary, General Counsel and Company Secretary in ensuring the smooth running of the Boards and Committees, good corporate governance and compliance of all Group Companies with the Companies Act as well as all other legal and regulatory regimes, with support from Group Legal and Regulatory Risk as necessary.

Key Responsibilities:

  • Supporting the General Counsel and Company Secretary and the Deputy Company Secretary in setting Board/Committee agendas, managing board papers, and tracking action items.

  • Coordinating with the Governance Assistant to ensure smooth operations before, during, and after Board/Committee meetings.

  • Drafting and circulating minutes for Boards/Committees, incorporating feedback until final approval and signature.

  • Maintaining company records (hard copy and electronic), ensuring timely filings with Companies House, and managing LEI renewals.

  • Updating governance documents including terms of reference, signatory lists, delegated authority matrix, and Directors Interest Register.

  • Assisting the Deputy Company Secretary with ad hoc governance projects like Board Effectiveness Reviews.

We’d love to hear from you if you have:

  • Demonstrable experience of working with Senior Managers and Executive level in a Company Secretariat function.

  • Strong interpersonal skills, necessary to communicate effectively with all levels of the business up to and including the Executive and Non-Executive Directors 

  • Knowledge of relevant company law and company secretarial requirements

  • Strong and proactive organisational and planning skills

  • Knowledge of life and pensions industry in general and over time the Group in particular

  • Well-developed knowledge of Board processes and routines

What’s in it for you?

  • A non-contributory pension between 8%-12%

  • A discretionary bonus, depending on personal and company performance

  • 34 (depending on level) days leave per year (including bank holidays, pro-rated for part-time)

We also offer private medical cover, life assurance, critical illness cover, enhanced parental leave and a variety of lifestyle benefits to help our employees live their best lives, including retail discount vouchers, cycle2work scheme, subsidised restaurant and online GP appointments. To find out more about what to expect at Aegon click here.

Become a key player in our success story. Your journey starts here!

The legal bits 

We’ll need you to confirm you have the right to work in the UK. If we offer you a job and you accept, there are some checks we need to complete before you can start with us. This will include a credit and criminal record check, as well as providing satisfactory references.