Workday Payroll and Absence Configuration Analyst 

Fixed Term contract: until the end of 2025 

Location: Edinburgh (Working from home arrangements available, must be based in the UK) 

Expected starting salary: £46,000 - £69,000 

Closing date: 8th February 2025

Who we are: 

Global Technology Services (GTS) is Aegon's global IT partner that provides infrastructure services, information security and global/corporate application support for Aegon's businesses around the world.  

From 6 locations in the US, the Netherlands, UK, and Hungary, we support 20+ country units and 24000+ employees in the world. Our support consists of a wide range of centralised global IT services such as programming, database management, project management, agile/dev/ops, and more.  

We continue to maximise the value from having a clear digital and data technology platform strategy that extends our ecosystem, as an approach to digitisation, enhancing customer experience, and improving operational efficiency. 

All these teams work closely together to provide innovative and digital solutions as well as critical technology support. This is essential for enabling Aegon's businesses around the globe to be innovative, digital, and competitive, efficient, and effective, and to provide the best solutions and customer experience for our customers and shareholders. 

The Job: 

The Workday Payroll and Absence Configuration Analyst will be responsible for the Workday configuration, maintenance and operations support of human capital management, payroll and absence, ensuring they meet the needs of the organisation and comply with UK regulations. This role requires deep expertise in HCM, payroll and absence processes, as well as proficiency in Workday system configuration and ability to identify and recommend areas of improvement. 

Key Responsibilities: 

  • Configuration and optimisation of Workday human capital management, payroll and absence management for a Global company within Workday, ensuring they are aligned with business needs, regulations and company policies.  

  • Collaborate with Global Regional HR teams to gather requirements and design system solutions that meet business needs. 

  • Analyse current HR and payroll processes within the Workday system to identify areas for improvement and provide expert guidance and to HR Operations/Payroll Teams on system functionalities and best practices. 

  • Review and test twice yearly Workday Feature Releases, ensuring minimal disruption to operations. 

  • Develop and maintain documentation for system configurations, processes, and procedures. 

  • Develop and execute test plans related to system configuration changes.  

  • Troubleshoot and resolve system issues in a timely manner. 

We’d love to hear from you if you have: 

  • Proven “hands-on” experience configuring and optimising Workday HCM, UK payroll, and absence management modules.   

  • Strong knowledge of UK payroll processes and absence management practices. 

  • Strong analytical and problem-solving abilities. 

  • Exceptional attention to detail and accuracy. 

  • Excellent communication skills – in particular, an ability to connect well with non-technical stakeholders and “translate” Workday jargon into clear design requirements.  

  • Ability to work independently and manage multiple priorities. 

  • Ability to understand and clearly explain the overall impact of a system or project, even when it involves many intricate details and options for individual users, allowing one to anticipate potential issues or benefits arising from various choices. 

What’s in it for you? 

  • A competitive starting salary from £46,000 - £69,000, depending on the experience you can bring.  

  • A non-contributory pension between 8%-12%. 

  • A discretionary bonus, depending on personal and company performance. 

  • 34 days leave per year (including bank holidays, pro-rated for part-time). 


We also offer private medical cover, life assurance, critical illness cover, enhanced parental leave and a variety of lifestyle benefits to help our staff live their best lives, including retail discount vouchers, cycle2work scheme, subsidised restaurant and online GP appointments. 

The legal bits 

We’ll need you to visit one of our offices to confirm you have the right to work in the UK. If we offer you a job and you accept, there are some checks we need to complete before you can start with us. This will include a credit and criminal record check, as well as providing satisfactory references. 

Cifas Short Fair Processing Notice (applies to UK based candidates only). 

The personal information we have collected from you will be shared with Cifas who will use it to prevent fraud, other unlawful or dishonest conduct, malpractice, and other seriously improper conduct. If any of these are detected, you could be refused certain services or employment. Your personal information will also be used to verify your identity. Further details of how your information will be used by us and Cifas, and your data protection rights, can be found by visiting www.cifas.org.uk/fpn.